HIV Care ART Card

This section describes how to enter data from the ART card.

Summary Page

Enter a New Summary Page

  1. Go to the patient dashboard
  2. Create a past visit with the same date as the HIV enrolled date on the blue card ART card - HIV enrolled date Start and End Dates for Past Visit
  3. The visits page is displayed, with the current visit displayed along with a link to the summary page Patient Visit Details
  4. Click the link to the HMIS 122a HIV Care ART Card - Summary Form to enter the summary page ART Card Summary Page

    Transfer In

    TODO Add what information is to be entered for a transfer in for a client on Pre-ART and another to ART

    Edit an Existing Summary Page

    Only one summary page can be entered for each patient, so creating a new summary page will load the existing page for the patient.

Health Education Page

To capture the health education info, follow the steps below;

  1. Go to the patient dashboard and click Add Past Visit link as described in the chapter entitled Entering Client Information > Visits > Add Past Visit. Click here to access the steps.
  2. Click the HMIS 122a HIV Care ART Card-Health Education FormSelect Health Education Form
  3. You should see the health education form like thisHealth Education Facade

  4. Select the Attending Clinician Attending Clinician

  5. Enter the details as shown. Be sure to select the Yes checkbox so as enter date and comment Health Education Basics
  6. Scroll to the bottom and hit the Enter Form buttonHealth Encounter Enter Form
  7. Once added successfully, you should see a page showing the most recent health education form added Health Education Success

ART Encounter Page

To capture the ART Card Encounters, follow the steps below;

  1. Go to the patient dashboard and click Add Past Visit link as described in the chapter entitled Entering Client Information > Visits > Add Past Visit. Click here to access the steps.
  2. Click the *HMIS 122a HIV Care ART Card-Encounter Form Encounter Page link
  3. You should see the Encounter form looking like this Art Card Encounter
  4. Because the encounter chart has a very long table,it was split into four sections(or tables).
  5. Capture the first section as below Art Card Encounter section 1
  6. Capture the second section as below Art Card Encounter Section 2
  7. Capture the third section as below Art Card Encounter Section 3
  8. Capture the fourth section as below - TBD add entry of detectable and undetectable viral loads results Art Card Encounter Section 4
  9. Click the Enter Form button to save the encounter record
  10. You should see a new page Encounter Page After saving
  11. Click on the visit circled on the left to see the saved encounter record Art Card Encounter Saved Page

Viral Load Data

The recommendation for entering viral loads is as follows:

  1. Enter the viral load in the first encounter after the results have been received at the facility
  2. The viral load information is entered on the ART Encounter page from the results slip in the bottom left hand corner as follows:
    • Date Viral Load Taken - the date when the patient was bled for viral load
    • Viral Load Results:
      • Detected - a viral load result was detected which enables the Viral Load field to enter the copies found
      • Not Detected - no viral load detected
      • Sample Rejected - there are issues with the sample so the patient has to be bled again
    • Viral Load - the copies per ml

ART Encounter Viral Load section

Common Errors

Timeout when entering data

Should the page fail to save, due to a timeout session/when you have spent more than a 20 minutes without saving, do the following:

  1. Scroll to the upper most part of the page, Enter your username and password Session Timeout
  2. Scroll to the bottom and hit the Enter Form buttonHealth Encounter Enter Form
  3. Once added successfully, you should see a page showing the most recent Encounter form added Health Education Success

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